The Legal Framework
The Gas Safety (Installation and Use) Regulations 1998 places clear legal duties on landlords who let properties containing gas appliances. These are not optional guidelines — they are legal requirements, and non-compliance can result in criminal prosecution.
The regulations apply to:
Your Three Core Obligations
1. Annual Gas Safety Check
You must have all gas appliances, flues, and pipework in the property checked by a Gas Safe registered engineer every 12 months. This check must cover:
2. Keep Records
The Gas Safety Record (formerly CP12) must be kept for a minimum of 2 years. It records the date of inspection, appliances tested, any defects found, and the engineer's details and Gas Safe registration number.
3. Provide Records to Tenants
You must give tenants a copy of the current Gas Safety Record within 28 days of the annual check being completed, or before they move in for new tenancies. Records must now also be provided digitally if the tenant requests it.
Penalties for Non-Compliance
Failure to comply can result in:
What Happens If an Appliance Fails?
If an appliance is found to be Immediately Dangerous (ID) or At Risk (AR), the engineer will cap the appliance and issue a warning notice. You must not allow the appliance to be used until it is repaired or replaced by a competent engineer.
Halo Heating's Landlord Services
We work with landlords across West Sussex on single and multi-property portfolios. We offer:
Call Halo Heating to arrange your landlord gas safety inspection.
Need Professional Help?
Our Gas Safe registered engineers cover Surrey and surrounding areas. Call for a free quote or to book an engineer.
Call 01483 676108